Announcement - February 11 2004 - Morningside Lenox Park Association Policy on Use of the Database, E-mail, and E-mail Addresses

Back to minutes and announcements archive

MLPA maintains a database of member addresses, telephone numbers, e-mail addresses and other pertinent information obtained from forms completed by members upon joining MLPA or renewing their memberships. Its integrity is essential to the operations of MLPA.  The Membership Committee is responsible for maintaining the accuracy of the database and the official copy resides with the Membership Committee Chair or the Chair?s designee.

The MLPA database is not available for commercial use or for any non-MLPA use, nor should copies ever be provided to anyone outside of MLPA, unless specifically approved by the MLPA Board and/or the Executive Committee.  The Membership Committee Chair and the Public Safety/Security Patrol Chair are periodically provided with updated copies.

MLPA shall undertake to remove e-mail addresses from the database promptly upon request. Membership-wide e-mail communications must be approved by both the President and the person responsible for e-mail.

Mass  e-mail communications are sent to the membership only on a ?bcc? basis so that the e-mail address list is not transmitted to any recipient.  The Board and Committees may use the e-mail addresses and other information appropriate to their duties, which duties never include any commercial or advertising functions for any entity other than MLPA.

MLPA members are encouraged to communicate with Board members by e-mail, as well as by other means, when necessary.  General email inquiries to MLPA are forwarded to the appropriate Board member for handling.  And, as with any volunteer organization, responses are forthcoming when time permits.  E-mail addresses for all Board members, and their areas of responsibility, can be found in the Membership Directory and the website.

E-mailing Security Patrol vacation requests by members is not appropriate and will not result in coverage.

Back to minutes and announcements archive